Lannock’s Head of Business Development Phil Bottomley provides some ideas on how we can prepare for general meetings.
- Set a time limit and focus on the major items, defer minor or operational matters to another meeting
- Set a goal for how long it will take to process the strata roll – what do you need to do to achieve this?
- Prepare a template for presentations that forces contractors into a sensible structure and can be easily read by all people in the meeting (ie, LARGE FONT)
- Include “ability to communicate effectively” in the criteria you have for professionals you recommend to be engaged by the Strata Plan
- Limit the materials sent to owners to summaries (possibly in the format you require the professional to use) with the detail available should owners request it
- Find the most efficient voting system for the situation – is it show of hands or an online system?
- Anticipate language difficulties and put in place a plan for dealing with them
- The venue is important – can everybody hear? Will everyone be comfortable? Can everyone see? Is catering advisable? Is there parking? Is it accessible for less mobile or elderly attendees?
- Where possible, keep the resolutions tight –unambiguous and as short as possible.
- Consider if a Fact Sheet or FAQs re strata meetings in general or the issues faced by this meeting would help – the more owners’ questions can be answered before the meeting, the more positive the meeting can be.
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Applying for a Lannock strata loan is fast and easy – contact me or anyone in the Lannock team on 1300 851 585 or firstname.lastname@example.org to work out whether borrowing is suitable for your owners corporation.