Lannock Head of Business Development Phil Bottomley provides some thought-provoking ideas on how all strata professionals can prepare for general meetings.
- Set a time limit and focus on the major items, defer minor or operational matters to another meeting
- Set a goal for how long it will take to process the strata roll – what do you need to do to achieve this?
- Prepare a template for presentations that forces contractors into a sensible structure and can be easily read by people in the meeting (ie, LARGE FONT)
- Include “ability to communicate effectively” in the criteria you have for professionals you recommend to be engaged by the owner corporation
- Limit the materials sent to owners to summaries (possibly in the format you require the professional to use) with the detail available should owners request it
- Find the most efficient voting system for the situation – is it show of hands or an online system?
- Anticipate language difficulties and put in place a plan for dealing with them
- The venue is important – can everybody hear? Will everyone be comfortable? Can everyone see? Is catering advisable? Is there parking? Is it accessible for less mobile or elderly attendees?
- Keep the resolutions tight –unambiguous and as short as possible.
- Consider if a Fact Sheet or FAQ’s re strata meetings or the issues faced at a particular meeting would help. The more owners’ questions that can be answered prior to a meeting, the more positive the meeting can be.
And the bonus tip!
- After you’ve met all compliance matters, consider how best to lead and guide a disparate group of inexperienced, non-professionals in strata, through the processes that are needed in their particular situation to achieve the outcome that is best for them.
Have a helpful tip you’d like to share? Click here to get in touch!
Get In Touch
Applying for a Lannock strata loan is fast and easy – contact me or anyone in the Lannock team on 1300 851 585 or email@example.com to work out whether borrowing is suitable for your owners corporation.